Preparing for Play Day
Approximately 3 weeks prior to your month as hostesses, the webmaster will send the lead hostess a link to the spreadsheet that captures the website sign-ups. Please make sure you can access the spreadsheet. If you have trouble, contact Donna Banks at email@example.com for assistance.
Send an email to the league (firstname.lastname@example.org) either on the Thursday or Friday before a specific play day reminding the ladies to sign up. If some have already signed up, list those
names, and remind them to let you know if their plans change. Encourage everyone to use the
website (www.hhlga.org) for sign-ups or to email you if they have issues with the website.
It is the responsibility of the hostess(es) to pair the groups for each play day for which they are in charge. Our shotgun start is at 8:00am (Apr, Sept, Oct) or 7:30am (May, Jun, Jul, Aug). Using the names from the sign-up sheet, pairings should be made randomly or by handicap, as the game of the day requires. The hostesses should go out in the first group.
Email a copy of the foursomes to Kevin Forte (email@example.com) and Andie Beatty (firstname.lastname@example.org) by late Tuesday afternoon or no later than Wednesday morning.
Email the foursomes to the league through Peggy White (email@example.com). It is your choice on when to do this, but no later than Tuesday afternoon.
Notify the Pro Shop of any changes to the pairings as soon as possible. Do not wait until you get there on Thursday mornings.
Kim Mathers will email the lead hostess the Course Handicap sheet on Wednesday evening. Be sure to print the sheet and bring it on Thursday. If the lead hostess is unable to be at the play day, please have one of your other hostesses be responsible for printing the sheet. You should inform Kim (firstname.lastname@example.org) of the name of the hostess who should receive the handicaps if it is not the lead hostess.